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How to add or change data?

You can submit information about an event to kultuur.info calendar:

1. On the anonymous web platform kultuur.info/lisa-syndmus;

2. as a registered user (with a username);

3. In the administration site kultuur.info/admin.

There are three ways to become a registered user:

1. Become a registered user at kultuur.info/register;

2. Link your existing Facebook account with the kultuur.info page;

3. Send a request to kultuur.info@estinst.ee in order to get a username.

Registered users can manage their own events: publish, edit and delete information. They can also add an English and Russian translation to their entry so that the event would be displayed in the web calendar’s English version culture.ee and the Russian version kultuur.info/ru. If you use the calendar frequently it is recommended to become a registered user.

For registered users to edit or update events they have submitted after the events have been published the users must be linked with the event's organiser. If the users are not linked with the organiser, they can edit and update events only if the event has not been published yet or if the published event is unpublished. Registered users who are linked with the organiser will get an email from the system if the events of the organiser are being added or edited.

If you have questions please contact kultuur.info by writing to kultuur.info@estinst.ee.

NB! To avoid duplication please check the calendar for matching events before making a new entry.

NAME OF THE EVENT, LEAD 2, DESCRIPTION
“Lead 2” - the summary: the most important and attention-drawing information about the event, up to 255 characters.
“Description” - additional information: artists, programme, background information etc. There is a separate field for ticket information.

NB! The name of the event, lead 2 and description are required fields!

EVENT’S MAIN IMAGE
The event's main image is displayed the largest in the events' list and on the event's homepage. The allowed formats for the image are .jpg, .gif or .png and at least 400 x 400 pixels.

IMAGE RIGHTS
You can add the source/author/signature to the image, but it is not required. If you tick the box “is copyrighted” the rights of the image go to the person/organisation stated in the field “Source”. If you do not provide the author/source/signature of the image, the name of the organisation is automatically displayed when the cursor moves on the event’s image in the user interface, e.g. the rights of the image are attributed to the event’s organiser. Non-copyrighted images are licensed based on the Creative Commons license Attribution Noncommercial Share Alike - meaning that by indicating the source, the image can be used for noncommercial purposes and under the same conditions by other Internet users. Tagging partially copyrighted images promotes the free circulation of creative output. Read more about Creative Commons licenses on their site creativecommons.org/about/licenses.

EVENT’S WEBSITE
In this field write down the event’s homepage or the site with the most information regarding the event.

TICKET INFO
“Ticket purchase” - if the tickets for the event are sold online, provide a direct link to the event’s ticket sales site. If several web stores sell tickets to the event (Piletilevi, Piletimaailm, Ticketpro, the organisation’s own homepage) provide all direct links on separate rows.
“Ticket info” - other information about tickets: prices, discounts, sale points etc.

TOPICS
“What?” - the event’s category. You can choose a main topic (for example, “Music”) as well as a sub-topic (for example, choir music) - both are not required.
“What type?” - the event’s type (for example, “Concert”).
“For whom?” - the event’s target audience (for example, “For family”).
NB! You must choose at least one from each topic category (“What?” “What type?” “For Whom?”). Altogether 8 topics can be set to describe the event.

Choosing a topic we suggest you imagine what the calendar users might be looking for as well as decide on your event's keywords in the calendar. Please note that if users search for an event according to the main topic the system displays the event's sub-topics as well but not the other way around.

EVENT OCCURRENCE

LOCATION
You have two options to choose a location:

1. By typing the name of the location in the search box. If the location already exists in the system, the name of the location is displayed in the menu bar and you can click on the name, after which it is added to the event;

2. By adding a new location into the system if you cannot find it in the system. You must provide the location’s name and address and choose a topic.

NB! By adding a new location you will automatically become the location’s administrator.
NB! You must link the location with a topic - all locations in the Estonian Culture Guide are displayed according to the topic.

ORGANISER
You have two options to choose an organiser:

1. By typing the name into the search box. If the organiser already exists in the system, the name is displayed in the menu bar and you can click on it;

2. By adding a new organiser into the system if you cannot find it in the system. You must provide the organiser’s name and contact information at least in Estonian as well as choose a topic.

NB! By adding a new organiser you will automatically become the organiser’s administrator.
NB! You must link the organiser with a topic - all organisers in the Estonian Culture Guide are displayed according to the theme.

EVENT WILL TAKE PLACE
The event takes place at a date and time marked below

EVENT DOES NOT TAKE PLACE
The event does not take place at a date and time marked below

APPROXIMATE
You can enter an event without a specific date/time by just selecting the month(s) the event will occur on. Set the start and end date of the month and tick the box "Approximate". In the user interface only the month(s) with the note "Exact date to be specified" will be displayed.

AT NO COST
If you tick the box "At no cost" the system allows users to search for events in the category

FREE EVENTS

RECURRENCE
You can determine whether and when the event recurs by choosing from the menu bar:
• no reps
• reps :: daily - set the time interval when the event takes place or does not take place every day
• reps :: weekly - set the days when the event takes place or does not take place every week
• reps :: monthly - set the days and weeks the event takes place or does not take place every month
• reps :: annual - set the days, weeks and months the event takes place or does not take place every year
“Start date” - set the start date of the event using the format YY-MM-DD or by selecting from the calendar by clicking on it
“Start time” - set the time of day the event will start
“End date” - set the end date of the event using the format YY-MM-DD or by selecting from the calendar by clicking on it
“End time” - set the time of day the event will end
“Add rule” - by clicking on this button the data provided will be added to the event’s information
“Save and add” - you can add a new time/date to the existing location and organiser and save it
“Cancel” - data provided by the date/time is deleted

NB! You must enter the location, organiser and the “Start date” in the event’s occurrence field and click on “Add rule”.

EVENT’S SUBEVENTS
You can add subevents to the main event and link them to each other. You have two options:

1. Choose the event’s subevent from existing events in the system by typing the name of the event into the search box. If the event exists in the system, the system will display it. To link it with the main event click “Add”;

2. Add an event into the system by clicking “Add new subevent”. The event’s entry form will be displayed.

You can add several subevents to an event.
You can add several subevents to the new subevent.

NB! The event to which a subevent has been added is displayed as a frame event in the user interface.

EVENT LINKS
You can add web references connected to the event: links to articles, artists’ homepages, videos, social media profiles etc.
"URL type" - choose the correct type from the menu bar
"Comment" - the comment (the name of an article, museum, organisation etc) replaces the link with a hyperlink in the user interface.

EVENT PICTURES
The images you add to the event will be displayed as a gallery on the event’s homepage. You can set the copyright, author/source and title for every image. The images must be in the format .jpg, .gif or .png and at least 400 x 400 pixels.

ADDING AND DELETING LINKS/IMAGES CONNECTED WITH THE OCCURRENCES/EVENTS
You can add a new occurrence to the event in the form by clicking on “Add new...” in the section “Event occurrence”. You can add an occurrence with a new start date to an event with the same location and organiser by clicking on “Save and add” in the existing occurrence form - in this case the occurrence and the organiser’s fields will be autofilled and you only have to add a new start date (and time if it is known) and click “Add”. If the location, organiser and start date are the same, but you wish to add different start dates, you can enter the time of day in the format hh:mm, hh:mm, hh:mm. To confirm the occurrences click “Add”. To delete the occurrences click “Delete”.

The event’s form also includes default fields for two gallery images and a link. If the fields are filled out and you need extra ones click “Add another Event Picture” and “Add another Event Link”; the system will then add empty fields one by one.

By clicking the “Save and continue editing” button you will have a chance to delete links/images by ticking the box “Delete?” in the right side row. After that click “Save and continue editing”. You can delete extra fields without having saved the form. Tick the box “Delete?” in the right side of the form.

ADMINISTRATION
Is published - the event will be published in the kultuur.info calendar.

VIEW ON SITE
The button in the top right corner in the entry form allows you to see how the event will be displayed in the calendar’s user interface. The event’s preview is available after the event has been published.

ADDING AN ENGLISH TRANSLATION TO THE EVENT
To add an English translation to the event first enter the event in Estonian and click “Save and continue editing”. To add an English version go to the menu bar titled "View or add a different language version" in the top right corner and click "Add English version".

NB! You will remain in the event’s Estonian environment. In order to edit the English version go to the front page of the administration interface, select “English events” and find the event you wanted to edit in the list. Replace the Estonian text with the English version and translate the location’s/organiser’s name (the location’s/organiser’s name will appear next to the location’s/organiser’s field - by clicking it you can select the location’s/organiser’s English version).

NB! To make sure the event is successfully saved you must fill out all fields marked with a red asterisk and/or highlighted in red.